Administrative Assistant - $21.25/hr (1st Shift)
Description
Location: Birmingham, AL
Exemption: Nonexempt
Shift: First
OUR COMPANY:
Ventura Foods is a leading global manufacturer of branded and custom food products that proudly helps food providers in the U.S., Canada and more than 60 other countries earn a special place on consumers�?? tables. We do this by continually crafting custom dressings, sauces, mayonnaises, and other food solutions that exceed peoples�?? expectations for great-tasting flavors and high-quality ingredients.
Headquartered in Brea, California, Ventura Foods operates 14 manufacturing facilities, 3 culinary centers, and numerous distribution centers across North America. When you work in our manufacturing and distribution facilities, you get a strong foundation of training, a manager who cares about you and celebrates your success, a safe environment, and challenging work. As part of our team, your future is limited only by how much you�??re willing to push yourself to get there. We invest in your growth, because you invest in ours.
Why Join Us?
Ventura Foods offers competitive pay, career growth opportunities, as well as a full suite of benefits for eligible employees, including:
- $1,000 Sign-on & Referral Program*
- Paid Vacation and Sick Time
- Medical & Prescription Coverage
- Dental Benefits
- Vision Benefits
- Profit Sharing and 401k Matching
- Basic and Supplemental (AD&D) Insurance
- Short and Long-Term Disability
- Flexible Spending Account (FSA)
- Employee Assistance Program (EAP)
Shift Differential:
- 1st: N/A
- 2nd: $1.00
- 3rd: $1.50
Position Summary:
To provide administrative support to plant management and supervision through data entry/tracking and reception duties.
Shift Times: This is a 1st shift position (hours may vary +/- based on employee event needs):
Schedule Days: Monday - Friday
Time: 8:30am - 4:30pm
Major Duties and Responsibilities:
- Track daily attendance for all hourly union employees and document points based on the Attendance Policy and the schedule provided by Production Supervisors/Managers.
- Administer Uniform, Parking and Locker Program.
- Support Finance Department by 1- attaching invoices in JDE to payment batches, 2- distribution ebill invoices electronically to AP processors, 3- scan receving reports and saving into the shared folder.
- 'Perform receptionist and screening responsibilities; visitor & vendor scheduling; calendar & expense management.
- Support HR Team with event planning/catering, new hire packets & check in process, and various reporting/tracking.
- Create Purchase Orders for various Sanitation, Production & Office Supplies, Amazon orders/deliveries.
- Other Duties as assigned.
Education and Experience:
- High school diploma or GED.
- 1 year of experience in a food manufacturing environment preferred.
Knowledge and Skills:
- Knowledge of facility's products, equipment, packaging, and capacity is essential. Use of mathematical concepts for needed calculations and projections.
- Ability to communicate effectively in both written and verbal form using electronic media, telephone and direct contact with internal and external personnel.
- Operate standard office equipment and demonstrate competency in the use of standard software applications.
- Must possess good reading, math, and computer skills to accurately perform the requirements of the job. Must have good communication skills, both written and verbal.
- Must work on multiple tasks concurrently and be able to organize.
- Must have good communication skills and be able to work with people to help as needed.
Physical Demands:
Regularly requires intermittent sitting, standing, walking, climbing, squatting, kneeling, pushing, and pulling. Physical strength and dexterity sufficient to perform the required task(s). Must occasionally lift and/or move up to 50 pounds or more with assistance. Additional demands may be required.
Work Environment:
In addition to normal business hours, work schedules may include after hours and weekends as needed. May work outside and in adverse temperatures which include extreme hot, cold, and humidity. May be exposed to fumes or airborne particles, toxic or caustic chemicals and vibration. Must be willing and able to wear personal protective equipment as required by established Company Safety standards. May require work in confined and dark spaces, and at heights in excess of 18 feet for prolonged periods of time.
Diversity & Inclusion:
Our commitment to a diverse and inclusive environment in which all employees are treated with respect is evident in our company culture and values. We believe that fostering an environment of inclusion and a focus on diversity across our organization is vital to attracting top talent, driving innovation, and meeting the high expectations of our customers in a rapidly evolving global marketplace.
Ventura Foods is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.